Overview of the AGM meeting
Every year we hold a meeting of all parishioners to share reports and to appoint people for certain roles.
This year we will meet in person on Sunday 28th March at 1:30pm in the church.
If you intend to participate in the meeting you will need to register as you enter. Alternatively you can sit and watch the meeting (but not vote or nominate).
The AGM meeting had two parts:
Part 1—Looking Back
We look back at the previous year and share what has happened in various ministries. As the previous AGM was in August this will be brief. We then give thanks and pray for our ministries.
The wardens will provide a report as well as the audited accounts.
Part 2— Moving Forward
The wardens will propose a budget for 2021.
We will then nominate people for the following offices:
Wardens (a minimum of 2 elected)
Parish Councillors (a minimum of 3 elected)
Nominators (5 people elected)
Nominations for wardens and parish councillors are returned by Thursday 25th March and placed on the on ballot papers. Nomination form can be downloaded or are placed at the back of the church and returned to Doris Chan in person, by MMS to 0408926092 or email email@example.com. (If there’s a shortage of nominations, we will take more nominations from the floor.) Each person present will receive two ballot papers. On the appropriate ballot paper, you will need to select two (2) wardens and three (3) parish councillors. (Any nominations from the day can be added by hand to the ballet papers.)
Finally, there is an opportunity for the AGM to make recommendations to the incoming Parish Council.
If you do have questions or would like help in participating, please call or e-mail me.
Our 2020 AGM is on Sunday, 28th March at 1:30pm.
1. Nomination forms (download) — we need to vote for a new Parish Council (made up of 6 voting members) and 5 nominators. Your nominations for these positions are very important. They must be co-signed by the person you are nominating and seconded by someone else.
2. Reports — please click the following links to read all the reports before coming to the AGM:
the Rector's Report,
the Wardens' Report, and
To speed up the AGM, these reports will not be read at the meeting. They will be received and/or approved by vote.
3. Budget for 2020 — Jeff Powys (the Treasurer) will call for his proposed budget to be approved at the AGM.
Please come prepared by having read all the above reports.
You must also submit your nomination forms electronically to Doris Chan (either by MMS to 0408926092 or email firstname.lastname@example.org) by Thursday, 25th March to be included on the ballots.
The following items will be voted on at the meeting:
The 2021 Budget as proposed by Treasurer.
Two Church Wardens (the third one is selected by the Rector).
At least three Parish Councillors (a fourth can be selected by the Rector).
Our current Wardens and Parish Councillors are listed below.
Links of job descriptions of the Wardens and Parish Councillors can be found below.